We are:- The Potter's House Christian Fellowship
Data Privacy Notice.
Transparency and control
1.1 At The Potter's House we are committed to:
a) Safeguarding the privacy of our members and visitors;
b) Being transparent and providing accessible information to individuals about how their personal or sensitive data is used;
c) Complying with the Data Protection Act 1998 (DPA) and the EU General Data Protection Regulation (GDPR).
1.2 In this Data Privacy Notice we explain how we will treat your personal or sensitive information.
2. Collecting Personal Data
2.1 Personal data is information about a living individual which is capable of identifying that individual.
2.2 We may collect, store and use the following kinds of personal information:
c) Date of Birth;
d) Telephone Number;
e) Email Address; 3. Using personal data
3.1 Personal information submitted to us through our church forms will be used for the purposes specified in this notice or on the specific form pages.
3.2 We may use your personal information to:
a) Administer membership records;
b) Manage our volunteers;
c) To maintain our own accounts and records (including the processing of gift aid applications);
d) Inform you of news, events, activities, ministries, groups and services at The Potter's House;
e) To fundraise and promote the interests of the church.
4. Collecting Sensitive Data
4.1 Special category data is personal data which the GDPR says is more sensitive, and so needs more protection.
4.2 We may collect, store and use the following kinds of sensitive information:
a) Health/medical data
5. Using Sensitive Data
5.1 Sensitive information submitted to us through our church forms will be used for the purposes specified in this notice or on the specific form pages.
We may use your sensitive information to:
a) Organise church outings, camps, retreats or getaways, ensuring our first aiders have adequate medical information on yourself in the event of an accident or illness;
b) Ensure our children and youth ministry leaders are aware of any health/medical conditions that will
affect a child or young person's participation.
6. The Legal Basis For Processing Your Personal / Sensitive Data
6.1 Our legal basis is explicit consent, where the individual has given clear consent for The Potter's House to process their personal data for a specific purpose.
7. Sharing Your Personal Data
7.1 Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church.
7.2 We will only share your data with third parties with your consent.
8. How Long Do We Keep Your Data?
8.1 Specifically, we retain church membership and electoral roll data while it is still current and gift aid
declarations and associated paperwork for up to 6 years after the calendar year to which they relate.
9. Your rights
9.1 Unless subject to an exemption under the GDPR, you have the following rights with respect to your
a) The right to request a copy of your personal data which The Potter's House holds about you;
b) The right to request that The Potter's House corrects any personal data if it is found to be inaccurate or out of date;
c) The right to request your personal data is erased where it is no longer necessary for The Potter's House to retain such data;
d) The right to withdraw your consent to the processing at any time;
e) The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller;
f) The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
g) The right to lodge a complaint with the Information Commissioners Office.
10. Further Processing
10.1 If we wish to use your personal data for a new purpose, not covered by this Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions.
10.2 Where and whenever necessary, we will seek your prior consent to the new processing.
11. Contact Details
11.1 To exercise all relevant rights, queries of complaints please in the first instance contact The Potter's
11.2 You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF